Fraser Valley Regional Science Fair

UFV/Fraser Valley Regional Science Fair/Students/Registration information

Registration information

‌Please read the registration notes carefully. Students / schools have until Wednesday, March 13, 2019 at 12:00 pm to register projects for the Fraser Valley Regional Science Fair. As such, please ensure that school science fairs are held early enough to allow sufficient time to identify and register those projects which will be moving on to the regional fair. If you are submitting payment by cheque, please ensure that your completed application and registration fee are recevied on or before the deadline.

Follow the Registraton Process below to register for FVRSF 2019!

Eligibility Criteria ♦ Registration Process  ♦ Rules and Regulations

Eligibility Criteria

Take a look at this checklist to make sure that you're eligible to compete at the Fraser Valley Regional Science Fair (FVRSF).

  1. Have a project idea.
  2. The project is the work of one or two students from start to completion. For the younger grades (ex. Grades K – 3) teachers may decide to submit a class project.
  3. Be in grades K to 12, as indicated in the BC Ministry Form 1701 at the start of the school year.
  4. Be registered in a public, private or independent school, or may receive home instruction (home schooling) in the following areas or school districts. See the highlighted areas on the map below.
    • Chilliwack (33)
    • Abbotsford (34)
    • Langley (35)
    • Maple Ridge / Pitt Meadows (42)
    • Mission (75)
    • Fraser-Cascade (78)
  5. The project complies with or will comply with all FVRSF rules governing ethical research and safety.
  6. You  have approval from your science teacher for your FVRSF application.
  7. You have been selected to advance from a school or district science fair competition, where applicable.

Registraton Process

In order to participate in the FVRSF, you must complete an online application.

It is important to carefully follow the registration steps listed below to ensure your project and personal information is captured in our system. Proper registration will ensure that you (1) have a specific area to set up your project, (2) are eligible for awards, and (3) are included in the judging process.

Students who do not complete their applications by the deadline, or do not follow the following instructions, will not be accepted as a fair participant.

  1. Go to https://secure.youthscience.ca/sfiab/fraservalley/index.php and make a student account.
  2. Receive your password in your email inbox and log into your account at https://secure.youthscience.ca/sfiab/fraservalley/index.php
  3. Enter in all the required personal and project information.
  4. Enter in a 50 to 100 word summary of your project for use in the judging process.
  5. Complete the entire ethics questionnaire, and project safety questionnaire.
  6. If you are working with a partner, have them make an account too and add their account username to your application.
  7. Self-nominate your project for special awards. Don't be shy!
  8. Read the Registration Rules and Regulations below.
  9. Complete the 'Signature Form' by downloading and printing it off. Get all of the people required to sign the forms. Signatures are only available once you've completed all other parts of your application. Check the "Status" on your registration summary page to see what items still need to be completed.
  10. Submit payment for your registration via one of the following options. For partnered projects, please submit BOTH application forms and payments together:

1. Write a cheque (no cash) to the "University of the Fraser Valley" for the amount required. Put the papers and cheque in an envelope and mail/deliver to:

Fraser Valley Regional Science Fair
c/o UFV Faculty of Science
33844 King Road, D203
Abbotsford, BC V2S 7M8

2. Credit Card: call 604-504-7441 ext 4825 between 9:00 - 4:00 pm Monday through Friday. Have your credit card ready. Visa, Mastercard and American Express are accepted. Put your papers in an envelope and mail/deliver to the address above.

Download the step-by-step instructions to register (pdf)

Instructions for School Batch Applications (for Teachers)

We request that batch applications from schools follow the the instructions below.

  1. Collect all completed application forms with signature pages from your students.
  2. If the school is subsidizing part of the student registration fee, please collect all necessary fees from the students and issue only one cheque with the application package.
  3. Include a summary sheet containing the following information with the application package:
    • Student name (and partner name if applicable)
    • A total of application fees included
    • Mail the application package and cheque to:
    Fraser Valley Regional Science Fair
    c/o UFV Faculty of Science
    33844 King Road, D203
    Abbotsford, BC V2S 7M8
     

Rules and Regulations

Registration

  • A completed application to the Fraser Valley Regional Science Fair (FVRSF) does not imply acceptance to participate.
  • A teacher’s signature (or parent/educator if home-schooled) is required to register a project.
  • By signing the consent form, the participant(s), parent/guardians and teacher agree that the project shall follow these rules and regulations.
  • Acceptance to the Fraser Valley Regional Science Fair is dependent on a valid completed application, space limitations, and allocation limits. Acceptance is at the discretion of the FVRSF Committee.
  • Decisions of the FVRSF Committee, based on recommendations of the Chief Judge(s), are final and not subject to appeal.
  • Applicants NOT accepted to participate at the FVRSF will be informed by email in late March and payment may be returned.
  • Refund of payment may not be possible for withdrawal from participation after acceptance.
  • If one of the students in a pair project lives or attends a school belonging to a different Regional Science Fair, the students must select a single Regional Science Fair to apply to.
  • If the students in a pair project are from different age categories, then they shall register the project in the age category of the older student.

Projects

  • The project shall only be the work of one or two students from start to completion. Projects and work done by more than two students at any point in the project’s development are not permitted.
  • A project worked on at any point by two students cannot register as a single person project.
  • A participant may not present more than one project each year, and may not display or reuse an identical project from a previous Regional Science Fair.
  • A project presented at any Regional Science Fair in the past may not be presented again unless there is a substantial expansion or extension of the previous investigation or design process. The project must only present work completed since the previous Regional Science Fair, though previous work may be referenced.
  • Students must follow the Safety Rules.
  • Students must follow the Ethics Standards.
  • Ethics Pre-Approval is mandatory for all projects using animal and human participants.

Student Expectations

  • Participating students are expected to be in attendance for their entire judging period. Participants competing from Grades 7-12 are to be in attendance from 1:00 - 5:00 pm on judging day. Participants competing from Grades K-6 are required to be in attendance during their Judging time (3:30 - 5:00 pm). Partial or skipped attendance may result in the reduction or loss of eligibility for awards. *PLEASE NOTE: Only participants, judges and science fair volunteers will be allowed in the gym during judging.
  • The judging criteria for two-person projects require effective communication from both students during the presentation.
  • Student participants are in representation of their respective schools and therefore expectations from their school may apply at the FVRSF.

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