Financial Services

Welcome to Financial Services

Financial Services is responsible for managing financial affairs, including management of banking functions, ledgers, financial systems, payroll, accounts payable, accounts receivable, research accounting, endowment accounting, and all internal and external financial reporting.

Finance News

Seasonal closure — important timesheet completion and due date changes

UFV will close for the annual seasonal closure at 12:00 pm on Wednesday Dec 24 and remain closed until Friday Jan 2, 2026.  The final pay of the year — Dec 31 — will be paid on Wed Dec 24.  All employees who are paid by time sheet are encouraged to estimate the number of hours up to December 23 and submit their authorized timesheets to the payroll office by 3 pm on Wed Dec 17.  Submission deadline for Web Time Entry is 11:59 pm on Wed Dec 17.  Any adjustments to your estimated hours should be indicated on your first timesheet in January.

Please submit all coded and approved cheque requests and invoices by Wed Dec 10.  The final cheque run of 2025 will be on Thurs, Dec 18 and the first cheque run of 2026 will be Thurs, Jan 8.   

All time sheets received after Dec 17 will be processed and paid on Jan 15.

Timesheets are due in payroll by 3 pm on Thurs Jan 8 for payment on Jan 15.

Each pay period, please remember to access the fillable timesheet form available on our web page.

New Emburse App Important Information:

The CR Snap and Chrome River mobile apps will be retired on November 30, 2025. To continue managing expenses and approvals without interruption, please switch to the Emburse Enterprise mobile app.

Next steps:

• Download the Emburse Enterprise app from your app store (iPhone or Android)
• Log in using your UFV credentials
• For assistance, please submit a support ticket

The Emburse Enterprise app offers:

• Secure access with biometric login
• AI-powered receipt capture
• Faster, smarter expense workflows

Don’t wait—make the switch now to avoid disruption after November 30.

New Expense Management System

Financial Services is excited to announce that we are going live with Emburse, UFV’s new expense management system (EMS) that will streamline the expense claim process and enhance efficiency across the organization.  

Why the change?

• Paperless Transactions: say goodbye to cumbersome outdated paper-based expense reports. Emburse will allow you to submit, approve, and track expenses entirely online.
• Real-Time Tracking: ability to keep track of your claims in real-time; automated workflows will ensure it is sent for the appropriate approvals.
• Mobile-Ready: Emburse allows for the capture of receipts and submission of claims through their responsive mobile apps.

Benefits of an expense management system?

• Efficiency: reduce the time and effort spent on manual data entry, compilation of claims and tracking.
• Accuracy: minimize errors and discrepancies with automated processes.
• Convenience: access Emburse anytime, anywhere, from any device, including your mobile device.
• Sustainability: contribute to a greener environment by eliminating paper waste.
• Consistency: Emburse will be used by employees to compile and submit all their expense claims entirely online, including claims for Development and Training allowance and Professional Development.  
• User-Friendly: Emburse is intuitive and easy to navigate allowing you to quickly learn and use the software.

Fiscal Year-End Timelines

Important deadlines for the year ending March 31, 2025 are now available: 2024/25 Year-End Timelines

T4's

2024 T4's are now available on MyUFV through your employee dashboard.  Click on Taxes and then Slips for Income Tax Return.

All prior year T4's can also be viewed online through through MyUFV.