Mileage & Transportation


Download the <Travel Procedures> for more detailed information.

Personal Vehicles

Private Automobiles used while traveling on university business are eligible for the applicable reimbursement rate located in the below table. The distance allowed is from one’s place of employment to the destination and return and should represent the most direct route.  Mileage and/or car rental costs may be claimed only by the driver or owner of the vehicle.


  • An employee may claim reimbursement of the following University business related travel expenditures without a receipt:
    • Motor vehicle parking meter charges
    • Public transit expenses

  • Under no circumstances will the University reimburse:
    • Traffic violations
    • Parking offense tickets
    • Towing charges
    • Automobile repairs or insurance deductions related to accidents.

  • Other transportation costs and mileage incurred in traveling to and from the employee’s home and the normal place of work are not allowable travel expenses.

Mileage Information

On your Expense Claim Form record your point of departure, your destination, the purpose of travel and the total mileage. Please submit your completed and authorized form to Accounts Payable, A291, within 30 days of travel.

Expense Claim Form PDF
Learn how to complete an Expense Claim Form

As of April 1, 2017 the mileage rate is $0.53/km.

Standard Mileage Between Campus Travel:
Destination One Way Return Trip
Abbotsford to Agassiz 55.3 km 110.6 km
Abbotsford to Aerospace 9.65 km 19.3 km
Abbotsford to Agassiz 55.3 km 110.6 km
Abbotsford to Chilliwack (TTC/CEP) 34.6 km 69.2 km
Abbotsford to Chilliwack (Yale Rd) 31.2 km 62.4 km
Abbotsford to Clearbrook Centre 6.1 km 12.2 km
Abbotsford to Hope 86 km 172 km
Abbotsford to Mission 17.5 km 35 km
Abbotsford to BMO Centre 33.2 km 66.4 km
Chilliwack to Mission 48 km 96 km
Chilliwack to Hope 54.7 km 109.4 km
Chilliwack to Agassiz 25.7 km 51.4 km
Chilliwack Yale Road to CEP/TTC 7.5 km 15 km
Chilliwack CEP to BMO Centre 9.1 km 18.2 km

For questions regarding mileage and personal vehicles, please contact

Rental Vehicles

Rental vehicles while travelling on university business are permitted to save time and reduce costs.  All rentals should be for non-luxury, intermediate-size or smaller cars, unless four or more people are travelling together.

Travellers must always accept the additional insurance coverage offered by the rental agency and will be reimbursed for this cost.

Air Travel

Economy class air travel is the standard for all university employees.  Business class travel will only be approved when several guidelines have been met. Please refer to the <Travel Procedures> for more information.  

Other Transportation Expenses

The following are reimbursable expenses while travelling on university business:

  • Parking
  • Road tolls
  • Ferries
  • Taxis
  • Airport Shuttles
  • Public Transportation
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