Payroll News & Notices
Seasonal closure — important timesheet completion and due date changes
UFV will close for the annual seasonal closure at 12:00 pm on Wednesday Dec 24 and remain closed until Friday Jan 2, 2026. The final pay of the year — Dec 31 — will be paid on Wed Dec 24. All employees who are paid by time sheet are encouraged to estimate the number of hours up to December 23 and submit their authorized timesheets to the payroll office by 3 pm on Wed Dec 17. Submission deadline for Web Time Entry is 11:59 pm on Wed Dec 17. Any adjustments to your estimated hours should be indicated on your first timesheet in January.
Please submit all coded and approved cheque requests and invoices by Wed Dec 10. The final cheque run of 2025 will be on Thurs, Dec 18 and the first cheque run of 2026 will be Thurs, Jan 8.
All time sheets received after Dec 17 will be processed and paid on Jan 15.
Timesheets are due in payroll by 3 pm on Thurs Jan 8 for payment on Jan 15.
Each pay period, please remember to access the fillable timesheet form available on our web page.
2026 TD1 Personal Income Tax Forms coming soon
If you had claimed any amounts other than the "Basic Personal Amount" on your 2025 TD1 or TD1BC forms, you will need to submit updated forms for 2026. The Canada Revenue Agency issues the new forms in December of each year and should be issuing them soon. We will provide a link to the forms on our website (www.ufv.ca/finance/payroll/tax-information/) as soon as they are available.
2026 Canada Pension Plan and Employment Insurance rates
Canada Pension Plan (Basic CPP)
For 2026, the maximum pensionable earnings are $74,600 and the basic exemption for the year is $3,500. The contribution rate for employees is 5.95%. The maximum an employee can contribute for the year is $4,230.45.
Canada Pension Plan (Additional C2A)
For 2026, the maximum pensionable earnings are $85,000. The contribution rate for employees is 4.0%. The maximum an employee can contribute is $416.00.
Employment Insurance (EI)
For 2026, the maximum annual insurable earnings are $68,900 and the EI premium rate is 1.63%, for a maximum annual premium of $1,123.07.
Please note: Effective January 1, 2026, CPP and EI will begin to be deducted from your pay again if you had reached the yearly maximum for 2025.
Please familiarize yourself with our payroll web page as it contains important news, notices, and other helpful information such as upcoming deadlines, ROE request instructions, payroll schedules, direct deposit form, links to Canada Revenue Agency and Service Canada, name and address change forms, etc. You will also find information regarding upcoming changes to payroll legislation, salary tables, and statutory holidays.
If you have any questions on any of the above items, please contact the payroll team at payroll@ufv.ca
Web Time Entry
Web Time Entry is an online timesheet reporting system that will allow hourly timesheet employees to report and submit timesheets online, using any modern device – PC, mobile phone or tablet. This system will be available from anywhere with an internet connection, through the Employee Dashboard in MyUFV.
The Web Time Entry Project was soft-launched on April 13th 2023. The Payroll department is in the process of transitioning hourly timesheet employees onto Web Time Entry.
As individual setup is required prior to employee’s ability to access and utilize this improved timesheet process, Payroll will be reaching out to eligible employees and their supervisors/approvers and provide support to transition onto the system over the next several months. We encourage hourly employees and supervisors who approve hourly employees’ timesheets to review the documentation and videos in preparation of moving onto the new system.
New Tax Forms for 2025
If you had claimed any exemption amounts other than the "Basic Personal Amount" on your 2024 TD1 or TD1BC forms please make sure you review your claimed amounts for 2025. The new Federal TD1 and Provincial TD1BC are available here. If you are not sure what you should claim, please use the TD1 worksheet and/or TD1BC worksheet also available at this link.
2025 Canada Pension Plan and Employment Insurance Rates:
Canada Pension Plan (CPP)
For 2025, there will be two tiers of earnings for CPP contributions.
The maximum pensionable earnings for tier 1 are $71,300 and the contribution rate for employees is 5.95%. The maximum an employee can contribute for tier 1 is $4,034.10.
The maximum pensionable earnings for tier 2 are $81,200 and the contribution rate for employees is 4.00%. The maximum an employee can contribute for tier 2 is $396.00. (This is the "Canada Pension Plan 2nd Add'l" deduction on your pay statement).
The basic exemption for the year is $3,500.00.
Employment Insurance (EI)
For 2025, the maximum annual insurable earnings are $65,700 and the EI premium rate is 1.64%, for a maximum annual premium of $1,077.48.
T4 Forms – All Years
All T4 forms for years up to 2024 are always available on MyUFV on your employee dashboard.
For instructions on how to access your T4 please visit our Tax Information page and scroll to the bottom of the page. For assistance getting access/logging on to MyUFV please contact IT Services itservicedesk@ufv.ca or 604-864-4610.