Scheduling & Room Bookings

The Scheduling office provides support to academic departments in the development of the semester-based timetable. Data is input into the DCU (data collection utility) by Department Coordinators for each term. The Scheduling office then creates sections and assigns rooms based on requests from the academic departments, following academic course scheduling and room assignment guidelines. 

DCU opening dates fluctuate by term, but are generally:

Fall – DCU opens late-February 
Winter – DCU opens late-August
Summer – DCU opens early-December

Fall 2025 - DCU Activity Dates:

Note: Dates are for planning purposes only and are subject to change.

Once published, instructors listed on the timetable will have access to myClass (LMS) for course content building. For instructions, read the article here or watch the tutorial video. 

Experiencing an issue with myClass (LMS)? Send an email to online@ufv.ca or submit a ticket via https://itservicedesk.ufv.ca for assistance.

How do I schedule an exam for the courses I am teaching?
Scheduling will send an email to all faculty at the beginning of the semester, providing the option to complete the Final Exam Request form. For Summer 2025, emails will be sent the second week of May.


When is the submission deadline?
Faculty requiring a final exam in Summer 2025 must complete their request by Friday, May 23rd. 


How do I know my submission was received?
Upon completion you will receive an automatic reply showing the exams requested. The email will serve as confirmation that your request for final exam(s) was received. If you do not receive a confirmation receipt by email from scheduling@ufv.ca, your submission was not complete and it will need to be redone. 

When are exams scheduled throughout the exam period?
Monday through Friday - 09:00-12:00, 14:00-17:00 and 19:00-22:00
Saturday - 0900-12:00 and 14:00-17:00
Sunday - No exams

Can I request an exam to be schedule outside of the periods listed above?
No. There will be no time adjustments.

When will the exam schedule be finalized?
The exam schedule is published approximately 4 weeks after classes start.

I am a new hire and did not receive the email at start of term. What do I do now?
For ease of access, the Final Exam Request form can also be located under Faculty Forms and within Faculty Services on myUFV.

Important information regarding exams for online courses:

• Requiring in-person final and mid-term exams for online courses should be avoided where possible as it may make it difficult for a student to attend. 
  
  
• If you require assistance preparing your exams for remote learning, please contact askTLC@ufv.ca.
  
  

REMINDER: Senate has adopted guidelines that stipulates “For all semesters, students and academic staff are expected to be available for the full set of sessional dates until the final exam schedule is published.”

Complete the Scheduling Request form for Study Tours and submit to the Office of the Registrar (scheduling@ufv.ca) at least one month before students are to pay a deposit or register.

Additional information regarding the planning of an outbound study tour can be found here. 

Submit the Prior Learning Assessment or Challenge Request form to the Office of the Registrar after confirmation that a student is eligible for Prior Learning Assessment or Challenge.

Upon receipt of this request Scheduling will create a CRN. When the CRN has
been provided to you please provide registration permission to the student, and advise them to register and pay fees.

For additional information or inquiries please visit the Prior Learning Assessment and
Recognition webpage at www.ufv.ca/plar/ or contact the PLAR office at plar@ufv.ca 

Faculty wishing to change their assigned classroom(s) can submit their request to scheduling@ufv.ca, including the course subject, course number and CRN. If an adjustment is made the timetable will be updated, however it is the responsibility of the instructor to notify students of the change in location. 

Classroom availability can be reviewed any time through the room bookings portal.