Scheduling & Room Bookings

The Scheduling office provides support to academic departments in the development of the semester-based timetable. Data is input into the DCU (data collection utility) by Department Coordinators for each term. The Scheduling office then creates sections and assigns rooms based on requests from the academic departments, following academic course scheduling and room assignment guidelines. 

DCU opening dates fluctuate by term, but are generally:

Fall – DCU opens late-February 
Winter – DCU opens late-August
Summer – DCU opens early-December

Summer 2026 - DCU Activity Dates:

Note: Dates are for planning purposes only and are subject to change.

Once published, instructors listed on the timetable will have access to myClass (LMS) for course content building. For instructions, read the article here or watch the tutorial video. 

Experiencing an issue with myClass (LMS)? Send an email to online@ufv.ca or submit a ticket via https://itservicedesk.ufv.ca for assistance.

How do I schedule an exam for the courses I am teaching?
Scheduling will send an email to all instructors prior to the start of term with a link to the Final Exam Request form. For Winter 2026, emails will be sent in late December. 


When is the submission deadline?
To request a final exam for Winter 2026, instructors must submit the form by Friday, January 16th. 


How do I know my submission was received?
You will receive an automated confirmation email listing the exams you requested. this email confirms your submission was successful.

If you do not receive a confirmation from scheduling@ufv.ca you submission was not completed and must be redone. 

When are final exams scheduled during the exam period?

Exams may be scheduled during the following times:

Monday to Friday:

• 09:00-12:00
• 14:00-17:00
• 19:00-22:00

Saturday:

• 0900-12:00
• 14:00-17:00

Sunday: 

• No exams scheduled
  
  

Can I request an exam to be scheduled outside of the periods listed above?
No. Synchronous final exams will only be scheduled during the time blocks listed above. 

When will the exam schedule be finalized?
The final exam schedule will be released approximately four weeks after the start of classes. 

I am a new instructor and didn't receive the scheduling email. What should I do?
The Final Exam Request Form is also available on myUFV, under Faculty Forms in Faculty Services. 

Important Notes for Online Courses:

• Requiring in-person exams for online courses should be avoided where possible as it may make it difficult for a student to attend. 
  
  
• Instructors who schedule an in-person exam for an otherwise online course are required to accommodate students who are unable to attend in person. 
  
  
• If you require assistance preparing your exams for remote learning, please contact askTLC@ufv.ca.
  
  

REMINDER: As per Senate-approved guidelines, both students and instructors must remain available for the full exam period until the final exam schedule is published.

Complete the Scheduling Request form for Study Tours and submit to the Office of the Registrar (scheduling@ufv.ca) at least one month before students are to pay a deposit or register.

Additional information regarding the planning of an outbound study tour can be found here. 

Submit the Prior Learning Assessment or Challenge Request form to the Prior Learning Assessment and Recognition (PLAR) office for review. Once approved, the form will be forwarded to the Office of the Registrar for CRN creation. 

For additional information or inquiries please visit the Prior Learning Assessment and
Recognition webpage at www.ufv.ca/plar/ or contact the PLAR office at plar@ufv.ca 

Faculty wishing to change their assigned classroom(s) can submit their request to scheduling@ufv.ca, including the course subject, course number and CRN. If an adjustment is made the timetable will be updated, however it is the responsibility of the instructor to notify students of the change in location. 

Classroom availability can be reviewed any time through the room bookings portal.