These forms are intended for UFV faculty and staff.
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The Research Office is transitioning to our online database management system, ROMEO, as of September 1, 2019. Please use ROMEO to apply for HREB approval. https://www.ufv.ca/research/ufv-romeo-information/
This form is for your personal use to assess the risk of a potential research project. A final ethics checklist is included in the ROMEO HREB forms.
As of August 01, 2016, all UFV students (undergraduate and graduate) who conduct research involving human participants are required to complete the online TCPS2 CORE training certification. TCPS2 CORE is an interactive training module focusing on the TCPS2 principles of human research ethics and research ethics review.
As of January 1, 2020, all team members on an HREB application are required to complete the TCPS2 CORE training certification.
Anyone sitting on the HREB or any delegated HREB review committee must have TCPS2 CORE training certification.
Fill out this form to request ethical review for your research project if it involves conducting research on the First Nations, Inuit, and Métis Peoples of Canada.
Please upload this supplementary form to your HREB application in ROMEO.
Please contact firstname.lastname@example.org with questions or concerns.
Use this example of an informed consent form to guide you in writing your own to present to your research participants.
Please use this form to inform Research Ethics if any aspects of your research project has changed such as participant recruitment process, study end date, location of study, research instruments used, etc.
If you are requesting an amendment to an application prior to September 1, 2019 you can use this form.
If you are requesting an amendment to an application that was completed through ROMEO, please compete the Request for Amendment through ROMEO.
Research projects can only be given ethics approval for one year. If UFV's HREB (Human Research Ethics Board) was informed on the Request for Ethical Review Form that the project would be a multi-year project, an annual report is required by the certificate expiry to continue approval for an additional year.
If an extension is needed, please submit a request for amendment.
Please complete your annual report through ROMEO. Your application should be in the ROMEO system. If you need help, please contact Yvette Fairweather.
Use this form to report an adverse event. An adverse event is any undesirable experience or response that was not expected and not stated in the informed consent and original protocol. This includes anything emotional, psychological, or physiological. The faculty investigator or supervisor must report any injury or adverse event that is experienced by a participant due to the research procedures.
After September 2019
If your project was approved through ROMEO, please complete your Adverse Incident Event Form through ROMEO.
Visit UFV Finance to view forms for advance requisitions, expense claims, cheque requisitions, deposit transfers, payroll timesheets, etc.
Use this MS Word fillable form if you hire students. A contract may only be used for one semester at a time. A new contract must be completed at the beginning of each semester if the student is employed over more than one semester.
Please note that all applicants must notify their department head of their releases.
Please use ROMEO to notify the Research Office of your ROSA release request by filling out the Research Option Application for Grant Holders form.
The University requires an overhead fee to be included in all applications or proposals for research, research contracts and projects, prior to any commitment of university resources.
See UFV's Policy 225 for more information.
A sabbatical leave provides an extended time for faculty (both teaching and non-teaching) to engage in a program of research or other appropriate scholarly activity, an opportunity to upgrade professional skills, acquire new competencies or credentials, or engage in approved teaching and learning activities, including course or curriculum development where the focus of such work is the scholarly/professional development of the individual faculty member.
This PowerPoint presentation is an introduction on how to write the purpose, goals, design, schedule, etc. of your project and what to avoid when filling out your sabbatical application.
View this handbook for more information on sabbatical eligibility, conditions, types of leave, duration, etc.
Use this form to request sabbatical leave. Please refer to preparing your sabbatical application for more information on how to apply.
Use this form to defer your sabbatical leave.
Please note that final reports are due two months after the end date of your sabbatical leave.
Research Option & Scholarly Activity (ROSA) provides permanent teaching faculty the opportunity to apply for a one-course reduction in teaching load when they have a project which is too substantial to be completed as part of their regular workload.
Funding for these types of projects is available for approved projects that cannot be undertaken in the absence of funding. Please read the ROSA guidelines handbook for more information.
View this handbook for more information on ROSA eligibility, reviewing processes, and etc.
This document delineates project guidelines for research options or scholarly activity such as if changes are made to your project, what to do if your project involves human subjects, information on grants, and etc.
Please use ROMEO to apply for your ROSA release. https://www.ufv.ca/research/ufv-romeo-information/
On completion of your research option or scholarly activity, you must submit a final report. Please complete the form in ROMEO.
Use ROMEO to submit your request for a change to be made in your original ROSA application regarding your research option or scholarly activity.
Please contact the Research Office if you are requesting a change to a ROSA application for the current year (2019-2020).
Social Sciences and Humanities Research Council (SSHRC) for Institutional Grants (SIG) are intended to strengthen research excellence in the social sciences and humanities.
The SIG funding allows UFV faculty to develop a research project, hire students to participate in their research projects, and covers costs of travel for faculty or hired students to conduct research.
UFV Research Office was successful in its application to the Social Sciences and Humanities Research Council (SSHRC) for an Institutional Grant (SIG) and is now issuing a call for proposals.
The call for proposals is for research projects in social sciences and humanities under the theme of Community, Justice and Cultural Engagement.
This document outlines the SIG review process from the review committee structure to expected timelines and contact dates.
Use this form to apply for SSHRC Institutional Grants (SIG) to fund your social sciences or humanities research project.
Awards for students participating in outstanding research are available in a variety of categories.
Each spring, UFV students are nominated by faculty for exceptional research work, either as part of the UFV work study program, as research assistants, or for an outstanding project as part of a course. Award recipients are acknowledged at an evening dinner and awards ceremony.
Please check eligibility criteria before submitting a nomination.
This award is given once per year to a UFV student who has done outstanding research for a community service agency.
For more information on criteria, please view the information sheet.
Use this form to recognize outstanding indigenous research done by an undergraduate student. View this document for more information on criteria, availability, and etc.
Use this form to nominate a student for an award for outstanding indigenous research.
This award is given once per year to a UFV student who has done outstanding research for a UFV industry partner.
For more information on criteria, please view the information sheet.
Use this form to recognize outstanding practical research done by an undergraduate student for a UFV industry partner.
This information sheet outlines the specifics of the Undergraduate Research Excellence (URE) award such as the number of awards available, eligibility criteria, important dates, and the nomination process.
This document includes information on the award amounts and outlines the departmental process to nominating an outstanding student for the Undergraduate Research Excellence Award.
Use this document to nominate a UFV student who has completed a research project.