Student forms

Student Flyer (PDF)

The Research, Engagement, and Graduate Studies office has prepared application forms and instruction sheets to support your research endeavours.

Get materials related to:

• Human Research Ethics Board (HREB) forms
• Requesting ethics review for your research project
• Internal grants and awards

Human Research Ethics Board (HREB) forms

The Research Office is transitioning to our online database management system, ROMEO, as of September 1, 2019.  Please use ROMEO to apply for HREB approval.

Tutorials on how to apply can be found here: https://www.ufv.ca/research/romeo/romeo-tutorials/   Information on how to register can be found here: https://www.ufv.ca/research/romeo/

The HREB would like to stress that if students submit an above minimal risk ethics protocol in the middle of their course, they may not get approval in time to complete their research before their course ends.

Not sure if your research is minimal risk? Fill out the minimal risk checklist and contact the ethics officer right away.

Research that is deemed 'Above minimal risk' must be reviewed at the board level and there are often major discussions and deliberations before a final version is approved. Additionally, if your research requires approval from a secondary source that has their own ethics board (health authorities, community services), this will delay your approval even more; it is unavoidable and it is the nature of that type of research.

Please email completed forms to the Research office at research.ethics@ufv.ca.

TCPS2 CORE tutorial setup instructions

• TCPS2 CORE is an interactive training module focusing on the TCPS2 principles of human research ethics and research ethics review.
• The following people are required to complete online TCPS2 CORE training certification:
  • All UFV undergraduate and graduate students who conduct research involving human participants (as of August 01, 2016)
  • All team members on an HREB application (as of January 1, 2020)
  • Anyone sitting on the HREB or any delegated HREB review committee

Student led research proposal form

This form is to be submitted to your instructor as requested in an HREB approved course. This is not for ethics approval from the HREB.

Letter of Informed Consent Template

• Use this example of an informed consent form to guide you in writing your own to present to your research participants.

Ethics review forms

Student Request for Ethical Review

For research involving human subjects, please log in to ROMEO to create your application for HREB approval. You will need to work with your supervisor on the completion and submission of this document to the HREB. Supervisor approval must be uploaded into the application. Click here for the Supervisor Approval Form. This form can also be found in the attachment section in ROMEO. 

How to Register: https://www.ufv.ca/research/romeo/

How to Apply: https://www.ufv.ca/research/romeo/romeo-tutorials/

‌Request for Ethical Review — Research Involving Indigenous People and Issues

• If your project involves conducting research with or about First Nations, Inuit, and Métis Peoples of Canada, please make sure to complete the tab in your HREB application in ROMEO.

Internal grants and awards

These grants and awards for students are funded internally through UFV.

Visit UFV Finance to find timesheets, payroll schedule, direct deposit forms, expense claim forms, etc.

Student-Led Research Grant Information & Application Instructions

This document contains full information for UFV's Student-Led Research Grant opportunity, including detailed instructions on how to apply through UFV’s online research portal, ROMEO.

Student Presentation Grant - Application Form

This award is available for full-time UFV students to help cover travel and other expenses to present a research-based paper that is produced or co-authored by the student. Use this form to apply for the research award.