Human Resources

Professional development fund

Engage in professional development activities related to current or future employment opportunities at UFV.

The in-service professional development fund covers events, tuition support, annual professional memberships and resource materials and is based on the fiscal year April 1–March 31. 

Permanent, full-time faculty and staff are able to access up to $1,500 per fiscal year. If you work less than full-time, the amount will be prorated based on your contract hours.

Sessional faculty are able to access the PD fund based on the sections taught during the fiscal year while Auxiliary II employees have access to the fund based on the hours worked in the fiscal year.

The in-service professional development fund covers:

Overview

For events outside the Lower Mainland it is acceptable to take one day of travel to get to the activity and one day to return home. 

Advances between $500 and your maximum eligibility are available by submitting an Advance Request form.

Applications for workshop or training events which are reasonably similar in content and available in multiple locations must be scheduled at the location closest to UFV.

Special approval to use two years of your PD allocation may be approved upon request.

Study tours 

Applicants must demonstrate a clear connection between study tour participation and their current professional role at UFV. Applicants must demonstrate how the study tour participation is an approvable professional growth activity outlined in the criteria for all approvable in-service professional development activities. Self-guided tours need to have a detailed list of activities and timeline attached to the application form.

Tour leader expenses will not be funded through in-service professional development.

Staff only substitute funding

Up to 30 hours per fiscal year may be available to fund the costs of a direct replacement for a staff employee to attend events only. 


Applications are reviewed to determine the relevant value to UFV.

Notes: Textbooks will be covered at a maximum of $250 per course. You can also use up to a maximum of $400 of PD funds for Continuing Education tuition per fiscal year.


Memberships must directly relate to your ongoing employment at UFV. The start date of the membership must occur in the current fiscal year to be eligible for funding. Only one PD application and expense claim may be submitted each fiscal year for professional memberships and resource material combined.

Professional membership limits:

  • Up to $450 of PD funds, plus an additional $200 is available for permanent UFV faculty and staff
  • Membership limits are not affected by a conference that requires a membership


A maximum of $450 per year is available for any combination of the following:

  • Professional memberships
  • Resource materials

Only one PD application and expense claim may be submitted each fiscal year for resource materials and professional memberships combined.

Common resource materials include books, journals, and software. For faculty, your resource materials must be applicable to your educational background and to your relevant professional area. For staff, the resource material must directly relate to your current or professional growth at UFV.

Non-taxable benefit goods purchased with in-service professional development funds remain the property of the university until such time that fair market value equals $0, at which time ownership is transferred to the employee.


  • A maximum of $1,500 for the fiscal year is available for approved remote work items: computer, office desk, office chair, printer, scanner, web camera, docking station.
  • Additional approved items for teaching faculty only: iPad, Tablet
  • Only those faculty and staff working remotely will be approved for funding.
  • Normal PD application process is followed. Submit a PD application, purchase your items, and then submit a PD expense claim with receipts for reimbursement for the items you have purchased.
  • Purchases made within this category are considered a taxable benefit.
  • Not eligible for two years of funding.


 

Application process

1

Submit application to supervisor

Submit a completed In-service professional development application form‌ to your supervisor or dean. Your application must be submitted and approved before using the fund.

2

Receive approval for application

Your supervisor or dean must ensure that the request meets the in-service professional development criteria and guidelines, and sign the form.

3

Send completed application for review

Your supervisor or dean sends the completed applications to in-service_PD@ufv.ca. Applications are reviewed by Human Resources/Joint Professional Development Committee (JPDC), and you are notified if the application is approved or not.

4

Make the purchase and/or attend the activity

Once you have received a confirmation email from HR approving your request, you may make the purchase and/or attend the activity.

5

Submit post-PD report

Submit a post-PD report (for conferences, workshops, and training) to your supervisor for review and signature.

6

Submit your expense claim

Review the in-service professional development allowable expenses as well as the‌ expense claim guidelines, then complete and submit an expense claim form for reimbursement.

Frequently asked questions

Please contact the Professional Development assistant at local 5133 or email in-service_pd@ufv.ca.



For questions regarding the in-service professional development fund, contact the Professional Development assistant at local 5133 or email in-service_pd@ufv.ca.

Contact Us