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Human Resources

UFV/Human Resources/Learning and development/Professional development fund

Professional development fund

Engage in professional development activities related to current or future employment opportunities at UFV.

The in-service professional development fund covers events, tuition support, annual professional memberships and resource materials and is based on the fiscal year April 1–March 31. 

Permanent, full-time faculty and staff are able to access up to $2,000 per fiscal year (plus an additional $200 for professional memberships). 

Employees less than 100% FTE are prorated with a minimum allocation of $750 per fiscal year. 

The in-service professional development fund covers:

Overview

For events outside the Lower Mainland it is acceptable to take one day of travel to get to the activity and one day to return home. 

Advances between $500 and your maximum eligibility are available by submitting an Advance Request Form.

Applications for workshop or training events which are reasonably similar in content and available in multiple locations must be scheduled at the location closest to UFV.

Special approval to use two years of your PD allocation may be approved upon request. 

Study tours 

Applicants must demonstrate a clear connection between study tour participation and their current professional role at UFV. Applicants must demonstrate how the study tour participation is an approvable professional growth activity outlined in the criteria for all approvable in-service professional development activities. Self-guided tours need to have a detailed list of activities and timeline attached to the application form.

Staff only substitute funding

Up to 30 hours per fiscal year may be available to fund the costs of a direct replacement for a staff employee to attend events only. 

Applications are reviewed to determine the relevant value to UFV.

Special approval to use two years of your PD allocation may be approved upon request.

Memberships must relate to your ongoing employment at UFV. The start date of the membership must occur in the current fiscal year to be eligible for funding. 

Common resource materials include books, journals, and software. For faculty, your resource materials must be applicable to your educational background and to your relevant professional area. For staff, the resource material must directly relate to your current or professional growth at UFV.

Non-taxable benefit goods purchased with in-service professional development funds remain the property of the university until such time that fair market value equals $0, at which time ownership is transferred to the employee.

 

Application process

There are two different types of application forms for Professional Development; one for Events & Tuition, and another form for Memberships & Resource Materials. All forms should now be submitted through TeamDynamix (TDX) system.

All PD applications must be submitted to an employee’s direct supervisor for review and confirmation that the request meets the In-Service Professional Development criteria. If the direct supervisor is not an exempt administrator, then the application will require a second signature from the exempt administrator.

1

Submit application to supervisor

Fill out the applicable PD application form and submit it to your direct supervisor using this TeamDynamix (TDX) system.

2

Receive approval for application

Once you have completed the application, your supervisor and/or exempt administrator must ensure that the request meets the In-Service Professional Development criteria, and sign the form.

2

Receive approval for application

You will receive email notification from your direct supervisor or exempt administrator. The application will then automatically be forwarded to Human Resources for review and processing. Final approval notification will be sent to you from HR.

3

Make the purchase and/or attend the activity

Once you have received a confirmation email from HR approving your request, you may make the purchase and/or attend the activity.

4

Submit post-PD report within 10 days

Tell us about your activity! You are required to complete this fillable post-PD report (for conferences, workshops, courses, trainings, and events), have it reviewed and signed by your supervisor, and email it to in-service_pd@ufv.ca within 10 days of the completion of your activity.

5

Submit your expense claim + Post PD Report

Review the In-Service PD: Allowable Expenses then complete and submit your claim through the Emburse Expense Management System for reimbursement.

Please see user guide on how to submit your PD expense claim through the Emburse Expense Management System.

You can find more instructions on how to use Emburse here.

If applicable, submit your Post PD Report to in-service_PD@ufv.ca 

Frequently asked questions

To view past PD expenditures:

  1. Log into Myufv.ca 
  2. Click Employee Info tab
  3. Select Professional Development Expenditures
  4. Select the relevant fiscal year
  5. Click Display


If you are not a permanent employee, please contact PD Assistant email: in-service_pd@ufv.ca, who will be able to provide you with your PD allocation.

To see the list of activities that employees have been reimbursed for, please refer to this document: Listing of Professional Development Activities

Support

For questions regarding the in-service professional development fund and process, contact the Professional Development Assistant at email in-service_pd@ufv.ca or at local 5133.

If you are experiencing access related issue on TeamDynamix (TDX) system, please contact IT Service Desk.

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