Forms

All forms should be viewed and completed using Adobe Acrobat Reader.

If you are unable to locate a form, please contact Human Resources.

Attendance and leave

• Doctor’s certificate form — The only format of medical note accepted.
  
• To be completed by a physician for all sick leave absences greater than four consecutive workdays. For all absences greater than five working days, please contact the Health and Disability coordinator.

• Educational leave application package — Staff

• Parental leave application form

• Sabbatical leave forms — Faculty

• Unpaid leave of absence (short) — Less than one month

• Unpaid leave of absence (long) — More than one month
  
• An employee may apply for general leave by filing a written application to the President (please refer to Article 25.5 in the collective agreement). For more information please contact Human Resources Operations Manager.

Compensation and benefits

• Extended health claim form — Submit claims to Manulife Group benefits insurance for reimbursement.

• Health Care Spending Account - Submit claims to Manulife Group benefits for reimbursement. 
  • in place of HSA form

• Chrome River Expense Management System
  • in place of Expense Claim forms, no longer in use

• Beneficiary Designation form

Health and well-being

• Extended health claim form — Submit claims to Manulife Group benefits insurance for reimbursement.
• Health Care Spending Account - Submit claims to Manulife Group benefits insurance for reimbursement
  • In place of HSA form - no longer in use.
• Doctor’s certificate form — The only format of medical note accepted.
• To be completed by a physician for all sick leave absences greater than four consecutive workdays. For all absences greater than five working days, please contact the Health and Disability coordinator.

Early Intervention Support Program forms‌‌

• Abilities Management - Access Attending Physician's Statement (Fillable)
• Abilities management access forms — Employee declaration (ED)‌

Professional development

• I‌n-service professional development application forms
  • ‌Events & Tuition
  • Memberships & Resource Materials

• Advance Request Form

• In-service professional development post PD report

• ‌Training and development allowance claim form

• Tuition waiver request form

• Staff Educational Leave 

Performance evaluations

Staff

• 912-hour probation evaluation form

• Employee self-appraisal form

Faculty

• Probationary faculty classroom observation report

• Probationary faculty department colleague evaluation form

• Please note: Faculty evaluations student questionnaire are administered online

Hybrid Workers

T2200 Tax Declaration: CRA Website - for employees who will need to claim working from home throughout the year. When PART A and PART B, number 6 have been completed, email to hrsupport@ufv.ca. 

Recruitment and appointment

• Auxiliary request form — For new placements only.
• Request for New Tenure-Track Faculty Replacement form
• Request for Contract Form
• NJOYN Applicant Tracking System “How To” Videos - For Hiring Managers and Approvers
• NJOYN Applicant Tracking System “How To” Videos - For Selection Advisory Committees
• Selection advisory committee procedures (SAC):
  • SAC Procedures - Faculty
  • SAC Procedures - Staff
  • SAC Selection Criteria & Interview Questions (SAC Formation Package) (Open with MS Word)

• Immigration Information
  • As a temporary foreign worker you are entitled to the same employment rights and workplace protections as Canadians and permanent residents. 
    • If appointed through the International Mobility Program (exempt from a Labour Market Impact Assessment) see here: International Mobility Program
    • If appointed through the Temporary Foreign Worker Program (requires a Labour Market Impact Assessment) see here: Temporary Foreign Worker Program

Life events

Personal Information Change- To change your name (legal, preferred, revert back to maiden name) or update your gender designation. Email this completed for along with a copy of the reason for change (marriage certificate, legal name change document, birth certificate (where required)) and a copy of a piece of ID with your picture to hrinfo@ufv.ca. 

Change of Address (new online process)

To change your address with UFV:

• Log onto myufv.ca
  
  • Select Personal Information
  • Select Update Your Address
  • Follow the instructions provided
• To change your payroll address, email hrinfo@ufv.ca to request the form

Note: You will also need to change your address with the benefit providers.

To change your address with the benefit providers:

Manulife:

• Log onto Manulife
  
  • Select Group Plans
  • Select Group Benefits
  • Sign in
  • Select My Profile
  • Select edit contact information

College Pension Plan:

• Log onto College Pension Plan
  
  • Select My Account
  • Click the arrow next to name
  • Click on My Profile and "change" (next to address)

Municipal Pension Plan:

• Log onto Municipal Pension Plan
  
  • Select My Account
  • Click the arrow next to name
  • Click on My Profile and "change" (next to address)

Canada Life (UFV's Group RRSP Plan

• Log onto Canada Life
  
  • Select Plan Members (under access my account)
  • Select Profile
  • Select Update Address