Forms

All forms should be viewed and completed using Adobe Acrobat Reader.

If you are unable to locate a form, please contact Human Resources.

Compensation and benefits

• Extended health claim form — Submit claims to Manulife Group benefits insurance for reimbursement.

• Health spending account claim form

• Expense claim form

• Beneficiary designation form

Attendance and leave

• Vacation Request Form 2022 - 2023 

• Sick Leave Form 2022 — To be completed for all absences.‌

• Doctor’s certificate form — The only format of medical note accepted.
  
• To be completed by a physician for all sick leave absences greater than four consecutive workdays. For all absences greater than five working days, please contact the Health and Disability coordinator.

• Special leave form — Adoption, bereavement, family emergency, family illness, household emergency, paternity, specialist medical appointment.

• Educational leave application package — Staff

• Sabbatical leave forms — Faculty

• Unpaid leave of absence (short) — Less than one month

• Unpaid leave of absence (long) — More than one month
  
• An employee may apply for general leave by filing a written application to the President (please refer to Article 25.5 in the collective agreement). For more information please contact Human Resources executive assistant.

Health and well-being

• Extended health claim form — Submit claims to Manulife Group benefits insurance for reimbursement.

• Health spending account claim form

• Sick Leave Form 2022 — To be completed for all absences.

• Doctor’s certificate form — The only format of medical note accepted.
• To be completed by a physician for all sick leave absences greater than four consecutive workdays. For all absences greater than five working days, please contact the Health and Disability coordinator.

• Special leave form — Adoption, bereavement, family emergency, family illness, household emergency, paternity, specialist medical appointment.

Early Intervention Support Program forms‌

• Abilities management access forms — Employee declaration (ED)

• Abilities Management - Access Attending Physician's Statement (Fillable)

• Manulife authorization to communicate by email form (fillable)‌

Professional development

• I‌n-service professional development application forms
  • ‌Events & Tuition
  • Memberships & Resource Materials

• In-service professional development advance request form

• In-service professional development post PD report

• ‌Training and development allowance claim form

• Tuition waiver request form

• Staff Education Leave Application Package 

Recruitment and appointment

• Auxiliary request form — For new placements only.

• Request for Contract Form

• ‌Staff job description review form

• Position description questionnaire

• NJOYN Applicant Tracking System “How To” Videos - For Hiring Managers and Approvers

• NJOYN Applicant Tracking System “How To” Videos - For Selection Advisory Committees

• Selection advisory committee procedures (SAC):
  • SAC Procedures - Faculty‌
  • SAC Procedures - Staff‌
  • SAC Selection Criteria & Interview Questions (SAC Formation Package) (Open with MS Word)‌

Performance evaluations

Staff

• 912-hour probation evaluation form

• Employee self-appraisal form

Faculty

• Probationary faculty classroom observation report

• Probationary faculty department colleague evaluation form

• Faculty evaluation — student questionnaire (regular instruction)

• Faculty evaluation for online courses — student questionnaire

Life events

• Name Change Form

Change of Address (new online process)

To change your address with UFV:

• Log onto myufv.ca
  
  • Select Personal Information
  • Select Update Your Address
  • Follow the instructions provided

Note: You will also need to change your address with the benefit providers.

To change your address with the benefit providers:

Manulife:

• Log onto Manulife
  
  • Select Group Plans
  • Select Group Benefits
  • Sign in
  • Select My Profile
  • Select edit contact information

College Pension Plan:

• Log onto College Pension Plan
  
  • Select My Account
  • Click the arrow next to name
  • Click on My Profile and "change" (next to address)

Municipal Pension Plan:

• Log onto Municipal Pension Plan
  
  • Select My Account
  • Click the arrow next to name
  • Click on My Profile and "change" (next to address)

Canada Life (UFV's Group RRSP Plan

• Log onto Canada Life
  
  • Select Plan Members (under access my account)
  • Select Profile
  • Select Update Address